Document Recognition

No outsourcing, no training required

With SMACC Document Recognition, invoice data is read, checked, and prepared for further processing fully automatically. This ensures extremely short processing times, minimizes manual input, and reduces errors to a minimum.

Unlike many other solutions, SMACC captures line-item accurate data – including automatic plausibility and correctness checks of your incoming invoices.

  • 100% internal data recognition – no outsourcing
    Data capture is usually fully automated through SMACC. External service providers are unnecessary – eliminating additional costs and long waiting times.
  • Ready to use immediately – without AI training
    SMACC works with an extensive existing data model. Your invoices are recognized accurately from day one – without manual preparation or AI training.
  • Seamless upload & forwarding
    Invoices can be automatically forwarded from your invoice mailbox to SMACC. Users can also upload invoices at any time via drag & drop – quick, intuitive, and effortless.
  • Flexible format support
    SMACC processes invoices in PDF, PNG, and JPG format – for maximum flexibility. Documents such as .docx or .xlsx are not accepted for security and GoBD compliance reasons – ensuring legally compliant and audit-proof processing.
  • Multi-page documents? No problem.
    Even large invoices with multiple pages are reliably read and processed.
  • All attachments in one place
    Add as many attachments as you like to an invoice – with no limits. All relevant documents remain centrally bundled and accessible at any time.
Function SMACC Other Providers
No outsourcing required✅️❌
Line-item accurate recognition✅️❌
Automation from the first invoice✅️❌
Secure invoice validation✅️❌
Recognition of multi-page invoices✅️❌
Attachment storage✅️❌
Automatic recognition of payment method, due date & discount✅️❌
Automatic duplicate check✅️❌
extraction
workflow teams slack

Workflows

Individual invoice approvals – efficient, transparent & scalable

With SMACC Workflows, you automate your invoice approvals and create clear processes – whether for small teams or international corporate structures. This ensures every invoice immediately reaches the right place – without manual effort.

What makes your workflows especially powerful:

  • Direct assignment via workflow email alias
    Simply send invoices to the respective workflow address – SMACC handles the correct assignment and automatically starts the appropriate approval process.
  • Team approvals with maximum efficiency
    Tasks can be assigned to multiple people at once. One approval is enough – and the task is automatically completed for all.
  • Everything in view with workflow filters
    Find all invoices of a specific workflow in seconds – for maximum transparency.
  • Live overview of all task statuses
    Who has which task? What’s still open? Where is it stuck? With real-time status, you always stay in control.
  • Automatic reminders avoid delays
    Reminders for open tasks are sent automatically – keeping processes moving.
  • Freely combinable approval logics
    Simple or multi-stage workflows – with conditions, roles, escalations, and individual sequences. Perfect for companies with complex structures.
  • Automated subscription handling
    Recurring invoices such as software subscriptions, service fees, or rental contracts are processed fully automatically – without manual approval, as long as they match the stored conditions. If something is off, SMACC automatically stops the process and routes the invoice to a review workflow.
  • Teams & Slack integration
    Stay informed – even without being in the tool. SMACC integrates seamlessly with Microsoft Teams and Slack, so users receive notifications directly in their usual communication platforms. New tasks, approval requests, or comments appear instantly – without context switching or delays. The benefit: faster responses, fewer missed tasks, and more efficient teamwork.
Function SMACC Other Providers
Unlimited email aliases✅️❌
Team approvals✅️❌
Live processing status✅️❌
Automatic reminders for open tasks✅️❌
Subscription handling✅️❌
Freely configurable multi-level workflows✅️❌
Slack & Teams integration✅️❌

Intuitive Tool Handling

No training needed – ready to go instantly

With SMACC, invoices can be reviewed and approved quickly, securely, and without training – even by users outside the finance department. The interface is so intuitive that every approver can work productively right away.

Simple. Clear. Efficient.

SMACC provides everything approvers need for smooth processing – clear and directly accessible:

  • Review & approve with one click
    Invoices can be approved, rejected, or forwarded to others in seconds – without detours or tool complexity.
  • Integrated communication
    A built-in messaging function allows direct questions, comments, and discussions within the team – directly on the invoice, without external tools.
  • Faster decisions thanks to clear information
    All relevant data, documents, and attachments are visible in one place. Approvers can make informed decisions without delay.
  • Automatic notifications
    Users are immediately informed about new tasks, approvals, or comments – for smooth workflows and fast processing.

Less effort. Faster processes. Better results.

SMACC significantly reduces the workload for approvers. This accelerates the entire invoice process, relieves teams, and ensures more accurate cost control.

new task
audit log

SMACC Audit Logs

Complete. Transparent. Audit-compliant.

SMACC invoice audit logs document all activities around each invoice completely and in a revision-proof way – from initial capture to final approval. Full transparency throughout the entire approval process
All relevant actions are automatically logged, including:

  • Approvals and rejections
  • Comments, questions, and replies
  • Changes to fields or amounts
  • Forwards and responsibility changes
  • Document origin

This centralized and easily accessible log enables finance and AP teams as well as auditors to clearly and easily trace every invoice process.

Your advantage: Maximum transparency, complete traceability, and audit-proof documentation – ideal for internal audits, reviews, and compliance requirements.

SMACC audit logs are also visible within supplier master data, user management, and workflow management – creating transparency in an ever-changing world.

Multi-Company Capability

Central control. Decentralized operation. Full oversight.

Accounts payable in corporate groups can be a juggling act: multiple entities, different approval workflows – complexity is inevitable.

Many solutions require separate accounts or configurations per entity – unnecessary extra work for your approvers and finance team.

SMACC solves this elegantly:

  • Central platform for all entities: Manage invoice processing, approvals, and reporting across any number of companies or subsidiaries – all from one place.
  • True consolidation: No more inefficient logging in and out of different systems. SMACC offers a truly unified platform for complex corporate structures.
  • Automated assignment: Incoming invoices are automatically assigned to the correct company. This saves enormous manual time and eliminates errors.
  • Full transparency and control: Get a clear, consolidated overview of invoices across all entities – with comprehensive reporting. Filter documents anytime by the desired company.

Your benefit: A unified, optimized AP approach that saves time, reduces errors, and elevates financial transparency and compliance to a new level.

companies
creditors creditor details

Creditor Master Data Management

Verified, up-to-date, and guaranteed duplicate-free

Creditor master data is often a mixed bag – duplicate entries, incomplete information, outdated bank details. That’s a security risk and an efficiency killer.

SMACC eliminates this chaos and ensures a clean, up-to-date creditor base – fully automatically:

Quick, complete setup: Create new creditors including all relevant supplier information in just a few clicks directly from incoming invoices.

Smart data matching: SMACC automatically reconciles existing master data with the latest invoice data.

Is the address new? The bank account changed? Changes are detected and clearly shown.

Stop duplicates: Never again create duplicate creditors! Thanks to multi-level intelligent checks, duplicate creation is reliably prevented.

Compliance and security: Only current and verified data ensure correct payments and protect against misdirected transfers.

Your advantage: Less manual maintenance, higher data quality, full payment security, and an audit-proof master data foundation at all times.

Smart Payment Runs

Plan payments, secure discounts, and avoid duplicate payments.

You know the struggle: many open items, varying due dates, and the constant fear of paying an invoice twice – one already paid manually or by credit card. It costs time, nerves, and liquidity.

SMACC turns your payment process into a precision instrument:

  • Smart duplicate payment prevention:
    Thanks to intelligent document recognition, invoices already paid via credit card, direct debit, or online service are automatically detected. They won’t even be proposed for payment.
  • Full overview of liabilities:
    SMACC automatically recognizes due dates and discount conditions on invoices. All liabilities are displayed clearly and prioritized.
  • Strategic decisions:
    Based on this clear display, you make informed payment decisions. Use discounts optimally and avoid costly dunning fees.
  • Security through approval:
    For double security, you can add an approval process before executing payments. Define custom workflows to secure even the transfer itself.
  • Simple export:
    The prepared payment run can be exported in a standardized format and transferred to your online banking in just a few clicks – compatible with hundreds of banks.
  • Individual yet standardized:
    You have a special agreement with a supplier? No problem – simply store it in the creditor profile.
liabilities payment run
users roles

Smart User & Permission Management

Full control over roles and processes – secure in every situation.

Who can do what? In complex workflows, permission management is often complicated and error-prone. SMACC ensures transparency and clarity.

Flexible role assignment:

  • Standard or custom:
    Choose from six standard roles (e.g., Approver, Accountant, Viewer) or create a fully custom role in just a few clicks to match your organization’s needs.
  • Granular control:
    Precisely define which workflows (e.g., approvals) a user can access and whether they can perform accounting tasks.
  • Approver groups for efficiency:
    Group multiple users into approver groups (e.g., 'Marketing Team' or 'IT Management'). This saves time managing approval processes since you no longer have to assign individuals one by one.
Feature Your Benefit
Substitution Management Vacation, illness, parental leave? No problem! The user activates their substitute themselves, or the admin manages it centrally. No tasks remain unfinished.
Two-Factor Authentication (2FA) Maximum security for user accounts – an extra layer of protection for sensitive financial data.
Flexible Verification Decide for yourself which methods your employees are allowed to use: app, SMS or email.
Language German or English? Each user can manage their own voice control.
Ready to start?
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